Business

How to Write Stronger EmailsApril 30, 2020

Writing stronger emails makes our days, most notably our professional ones, more efficient and streamlined. And thanks to now the seventh week of a stay-at-home order you’re probably like me and currently writing a lot more emails than normal. So here you are! Some easy-to-implement tips to write stronger emails. Give some of these a try today and see how your emailing process changes!

Time-Related Sentiments

When You Have a Time Constraint to Respect

Instead of: ‘Would it be alright if I leave early?’
Consider: ‘I’ll need to leave at ____ for _____.’

When Your Response Time was Slower Than Desired

Instead of: ‘I’m so sorry for the delay!’ or a white lie
Consider: ‘Thank you for your patience’ or being honest

When You Need to Find a Mutually Beneficial Time

Instead of: ‘What works best for you? When are you free?’
Consider: Giving specific dates and times you’re available

Content-Specific Messages


When You’re Feeling Confident

Instead of: Using ‘I think . . .’ statements and downplaying yourself
Consider: Using ‘I know . . .’ statements and be firm in your delivery

When You’re Hoping For an Update on the Subject

Instead of: Justifying and pleasantries (‘Just checking in!’)
Consider: A direct ask, ‘When will you be sending an update?’

When You Can’t Come Up With Something in Writing

Instead of: Rambling on and wasting everyone’s time
Consider: Requesting a phone call with involved parties

Clarifying Subject and Apologizing in Emails


When Something Goes Wrong Because of Your Kids

Instead of: Blaming your kids in a long-winded apology
Consider: A simple admit you underestimated of your time

When Someone Else Catches Your Error

Instead of: Expressing embarrassment or laziness
Consider: Thanking the person for the great catch

When You’re Hoping Everyone’s on the Same Page

Instead of: ‘Does this make sense or is it confusing?’
Consider: ‘Let me know if you have questions.’

Positively Framing Basic Email Phrases


When a Response Isn’t Time-Sensitive

Instead of: ‘No rush.’
Consider: ‘Take your time.’

When You’re Responding to Gratitude

Instead of: ‘No worries.’
Consider: ‘Happy to help!’

When You’re Responding to an Apology

Instead of: ‘Don’t worry about it.’
Consider: ‘We’re in this together.’

What would you add to the list? What is your favorite approach to emailing? Join me below! Xo

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